PRIVACY POLICY
SUMMARY AI is committed to protecting and respecting your privacy. In this privacy policy ("Privacy Policy"), we explain how SUMMARY AI collects, uses, discloses and protects the Personal Information you submit to us, including, for example, when accessing and using SUMMARY AI mobile application and website https://summaryai.app/ (hereinafter “Platform”).Our Privacy Policy has been drafted to comply with applicable data privacy laws, in particular, the EU General Data Protection Regulation (“GDPR”). If the GDPR does not apply to you, not all terms of this Privacy Policy may be relevant to you.
As used in this Privacy Policy,
-
“SUMMARY AI”, "we," "our" and "us" means
LABHOUSE MOBILE, SL., and its affiliates and/or subsidiaries.
LABHOUSE MOBILE, S.L. (SUMMARY AI), with Tax ID number B04968699 is located at Plaça Pau Vila, 1, Ciutat Vella, 08003 Barcelona, Spain, and our contact email is dpo@labhouse.io. - “Controller” for the purposes of data protection laws, including the GDPR and other applicable data protection laws in European Union member states, as well as other relevant provisions: means SUMMARY AI.
- “Personal Information” generally has the same meaning as personal data or personal identifiable information (PII). Personal Information is defined in the data privacy laws applicable in your country. It includes any information relating to an identified or identifiable natural person. This means any individual who can be identified directly or indirectly by reference to an identifier such as name, identification number, location data, online identifiers (for example, IP addresses – if they can be used to identify you) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. Put simply, this includes data which either by itself or with other data held by us or available to us, can be used to identify you.
SUMMARY AI is committed to the following key principles:
- LEGAL CAPACITY
- Minimum age. To provide us with your personal data, you must be at least 18 years old and/or, where applicable, have sufficient legal capacity to use our Platform.
- Accuracy. When you provide us with your data to use our services, you guarantee that the
data and information provided is real, accurate, up-to-date, and belongs to you and not to third parties.
In addition, you must notify us of any changes to the data provided, and you are responsible for the truthfulness and accuracy of the data provided at all times. - Age and Accuracy Control. SUMMARY AI reserves the right to verify your age and identifying information at any time, if necessary, including by requesting official supporting documentation or an equivalent procedure, and, in the event of detected fraud or suspicion that you are under the indicated age, to delete, temporarily deactivate, and/or cancel your account.
- WE LIMIT HOW, AND WITH WHOM, WE SHARE YOUR PERSONAL INFORMATION.
- In general, SUMMARY AI will not disclose your data to third parties.
- However, in addition to the transfers that we specifically indicate in the section explaining the characteristics of the different operations (point 3), we inform you of the communications that we may make, in general, and that affect all of the above processing and its legal basis.
- Providers of services essential to the performance of the service we offer you (e.g., computer hosting companies or commercial communication delivery platforms). Notwithstanding the foregoing, these entities have signed the corresponding confidentiality agreements and will only process your data in accordance with our instructions, and may not use it for their own purposes or for purposes other than the service they provide to us.
- Public bodies. We may disclose to the competent public authorities any data and other information in our possession or accessible through our systems when there is a legal obligation to do so, as well as when required, for example, when the purpose is to prevent or prosecute abuse of services or fraudulent activities through our Platform. In these cases, the personal data you provide us with will be retained and made available to the administrative or judicial authorities.
- In the event of a corporate transaction: In the event of a merger, acquisition, sale of all or part of its assets, or any other type of corporate transaction involving a third party, we may share, disclose, or transfer user data to the successor entity (even during the pre-transaction phase).
- To third parties after aggregation or anonymization: We may disclose or use aggregated or anonymized data (i.e., data that cannot be linked to an identified or identifiable natural person) for any purpose.
- To third parties with the user's consent or other legitimate basis: In the event that we wish to share data with third parties outside the scope of this Privacy Policy, we will, in all cases, request your consent or inform you of the same and its legitimate basis.
- PURPOSE AND LEGAL BASIS OF THE PROCESSINGWhere you wish to provide us with Personal Information about another person, including colleagues, participants in the meetings and phone calls, podcasts, videos, etc, or the persons you act on behalf of, you must ensure that you have their prior permission to do this. You must also share with them a copy of this Privacy Policy as well as any other relevant privacy statements (see above) before you ask them for this permission.
Personal Information Purpose Legal Basis We collect your identification data (first and last name) and email address. Other information you voluntarily include in the communications you send us (i.e. through our section “support”). We may request additional information if necessary to fulfill your request or requirement. To create and support your profile when you register for our service.
To answer your requests. For instance, (i) if you choose to register to receive information about our products and services, (ii) if you contact our support or customer service, we will use your Personal Information in order to respond.Processing is necessary for the purposes of our legitimate interests, i.e. to attend to your request for information, purchase of products/services or if you contact our customer service. Audio Data information resulting from: recording calendar meetings, recording face to face meetings, or importing pre-recorded audios. The Personal Information is used to provide our services through the Platform. For instance, when you use our cutting-edge AI Note Taker, offering seamless recording, transcription, and summarization of your audio content. You can record meetings and phone calls, import podcasts, videos, and more. The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Calendar meetings information details like: the subject of your meetings, the emails of the guests to those meetings. The Personal Information is used to provide our services through the Platform. For instance we may use the subject of the meeting to name the transcription, or the participants information to send summary reports. The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Personal Notes and memos To provide our Services The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Generated Data, output of audio recordings to generate Summaries, transcripts and texts, created through AI models. Translations of your Summaries or Transcripts, Speakers names. Voice Generation from summaries. Metadata related to AI interactions (e.g., length of calls, length of transcription). To provide our Services The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Usage data. We collect and log internet or other electronic information on how you access and use our Service. For example, the act of creating an invoice or sharing an invoice To administer our service and to improve the features and usability of the Service. To provide account support. To suggest features, products, and services that can enhance your use of our Service. The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Device Information: such as IP address, geographic location, operating system information, referral source, pages viewed and navigation paths on the website, device permissions, hardware information, browser type and version, identifiers and others. Localization & customization of the user experience for each specific device and location. To inform our product development.
Marketing efforts and attribution. Tracking of errors and Incident management.The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services Name, address, e-mail address and other contact information To periodically contact you to inform you of new products and/or services we provide or that we consider to be of interest to you. Your consent Application data, including your name, address, CV, birthdate Processing is required to enable us to administer the recruiting process, including the set-up of an electronic job applicant HR file, managing your application, organizing interviews. We may retain your Personal Information following your unsuccessful application so that we may contact you in case of future job vacancies. Your data may also be shared with other SUMMARY AI group companies to consider your application for other job openings. Primarily, the processing is necessary to take steps for entering into a contract with you. We also have a legitimate interest to (i) store your data for a period of up to 6 years following the conclusion of an unsuccessful application and/or (ii) to share it with the SUMMARY AI group of entities and/or (iii) to retain and use your data as far as necessary for the establishment, exercise or defense of legal claims. All of the above For compliance with legal and regulatory requirements and corporate governance obligations. Processing is necessary for compliance with legal obligations to which we are subject.
We collect Personal Information for the purposes described above when you use our Platform and from public sources. - DATA PROCESSING AGREEMENT
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Data for which you are the “Data Controller”. Data Processing Agreement
To provide our Services, we may process (i) collected data from your calendar as well as the subject of your meetings, the emails of the guests to those meetings, (ii) the audio resulting from recording calendar meetings, recording face to face meetings, or importing pre-recorded audios, (iii) generated data (summaries, transcripts and generated texts, created through AI models), and (iv) metadata related to AI interactions (e.g., length of calls, length of transcription).
If the data you collect when using our Services contains Personal Information from third parties, you will be considered the personal data “Controller”, and you will need to obtain the prior consent of the data subjects when the applicable regulations require such consent. In such cases, SUMMARY AI will act as “Data Processor”, according to the Data Processing Agreement (DPA) that sets out the subject-matter and duration of the processing, the nature and purpose of the processing, the type of personal data and categories of data subjects and the obligations and rights of the Controller.
The standard Data Processing Agreement can be found on our website at summaryai.app/dpa. -
Data for which you are the “Data Controller”. Data Processing Agreement
- WE KEEP YOUR PERSONAL INFORMATION FOR AS LONG AS IT IS NECESSARY TO DO SO TO FULFIL THE PURPOSES FOR
WHICH IT WAS COLLECTED AS DESCRIBED ABOVE.
- The criteria we use to determine data retention periods for Personal Information includes the following:
- Retention in case of queries: we will retain it for a reasonable period after the relationship between us has ceased in case of queries from you.
- Retention in case of contracting our products/services or contacting our customer service: we will retain it for the time necessary to deliver our product/service to you according to the contract conditions, as well as to attend any of your questions.
- Retention in case of claims: we will retain it for the period in which you might legally bring claims against us**.**
- Retention in accordance with legal and regulatory requirements: we will consider whether we need to retain it because of a legal or regulatory requirement, e.g. to comply with tax or fiscal duties.
- Retention in case of job applications: if you applied for a job offering with SUMMARY AI and have not been successful, your application data will be retained in our talent pool for a limited period as defined in Principle 3.
- INTERNATIONAL TRANSFERS
- SUMMARY AI operates globally, therefore your personal information may be transferred and accessed from around the world from countries where SUMMARY AI affiliates and subsidiaries are located and where our processors operate
- The data will be transferred for the time required to fulfill the purpose for which it is processed. It can be shared with our service providers and SUMMARY AI affiliates for the purposes listed in Principle 3. In such cases, SUMMARY AI is the controller of the data, and the service providers are processors or joint controllers, as the case may be.
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We may transfer Personal Information to the following categories of recipients:Where personal data is transferred to service providers located outside your country of residence, SUMMARY AI applies appropriate safeguards, such as:
Recipient Category Countries Purpose of Transfer Data Types Transferred Cloud Service Provider (Google Cloud) USA Storage, Analytics, Security Device Info, User Info Customer Support (Intercom) USA Customer service and technical support Device Info, User Info Subscription Processor (RevenueCat) USA Subscription Management Device Info, User Id, User Email Payment Processors (Stripe) USA Processing of subscriptions User Id, User Email Analytics (Appsflyer, Mixpanel, Google Analytics, Smartlook) USA, Czech Republic User analytics Device Info, User Info Marketing Campaigns (MailChimp) USA Email marketing and account alerts User email Internal Communications (Gmail, Slack) USA Internal Communications User Info, Device Info Feedback (Tally) Belgium Usability Research / Feedback / Forms User Info, Device Info Transcription Services (Gladia, Soniox, Replicate) USA, France Creation of transcripts Audio Recording Summary Services (Gemini, OpenAI) USA Creation of summaries Transcripts Audio Recording (Recall) USA Record online meetings Audio and video recording These measures ensure a level of protection consistent with that required by the GDPR.- The European Commission’s Standard Contractual Clauses (SCCs), or
- Equivalent contractual mechanisms recognized by the competent authority in the recipient country.
- Depending on where you are located, we implement the appropriate safeguards when transferring Personal Information to these countries.
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Information for individuals in the European Economic Area (“EEA”) and the United Kingdom
(“UK”)
SUMMARY AI may transfer personal information from the EEA or the UK to the United States (‘US’) and other countries.
When SUMMARY AI engages in such transfers of personal information, it relies on:- Adequacy Decisions, as adopted by the European Commission, based on Article 45 of Regulation (EU) 2016/679 (GDPR) – for more information, and to access the full list of countries deemed adequate to date, please visit How EU determines if a non-EU country has an adequate level of data protection .
- Adequacy Decisions, as adopted by the UK Secretary of State, based on Article 45 of the UK GDPR and Section 17A of the Data Protection Act 2018 - for more information, and to access the full list of countries deemed adequate to date, please visit UK GDPR guidance and resources .
- The EC’s Standard Contractual Clauses (“SCCs”) and the UK Information Commissioner’s Office’s International Data Transfer Addendum (“IDTA”), as applicable, supplemented by additional security measures as recommended by the European Data Protection Board. The EC’s and the UK’s Information Commissioner’s Office ("ICO”) have determined that the SCCs and IDTA may provide sufficient safeguards to protect personal data transferred outside the EEA and the UK. For more information, please visit SCC for data transfers between EU and non-EU countries and UK GDPR guidance and resources .
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Information for individuals from the European Union, UK, Gibraltar and Switzerland: EU-US Data
Privacy Framework
As part of our commitment to maintaining high data protection standards when transferring personal information between the US and European Economic Area (“EEA”)/UK/Gibraltar/Switzerland, we participate in the EU-US Data Privacy Framework (‘EU-US DPF’) and the UK Extension to the EU-US DPF, and the Swiss-US Data Privacy Framework (“Swiss-US DPF”).
SUMMARY AI and all our affiliates comply with the EU-US Data Privacy Framework (EU-US DPF) and the UK Extension to the EU-US DPF, and the Swiss-US Data Privacy Framework (Swiss-US DPF) as set forth by the US Department of Commerce.
In compliance with the EU-US DPF and the UK Extension to the EU-US. DPF, and the Swiss-US DPF, SUMMARY AI commits to resolve complaints about your privacy and our collection or use of your personal information transferred to the United States pursuant to the EU/SWISS DPF Principles. European Union, UK, Gibraltar and Swiss individuals with DPF inquiries or complaints should first contact SUMMARY AI Data Protection Officer dpo@labhouse.io. We will investigate and attempt to resolve any complaints or disputes regarding processing of personal information within 45 days of receiving your privacy complaint.
Accountability for Onward Transfers. We acknowledge our responsibility for the processing of personal information received and subsequently transferred to our third parties, agents, and service providers. SUMMARY AI remains liable under the DPF Principles if a third party, agent, or service provider processes personal information covered by this Notice in a manner inconsistent with the DPF Principles, except where SUMMARY AI can demonstrate that we are not responsible for the event giving rise to the damages. -
Information for individuals in California (CCPA/CPRA)
If you reside in California, the following rights apply under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA):- Right to Know the categories of personal information collected, the purpose of collection, and the categories of third parties with whom it is shared.
- Right to Request Deletion of personal information, subject to legal or operational retention obligations.
- Right to Opt-Out of the sale or sharing of personal information.
- SUMMARY AI does not sell or share personal data for monetary value, but we provide this right for transparency.
- Right to Non-Discrimination for exercising any privacy rights.
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Information for individuals in Canada (PIPEDA)
If you reside in Canada, please note that SUMMARY AI complies with the Personal Information Protection and Electronic Documents Act (PIPEDA).
Canadian users have the right to access and correct personal data and to withdraw consent where processing is based on consent.
Complaints may be submitted to the Office of the Privacy Commissioner of Canada (OPC) at www.priv.gc.ca. -
Information for individuals in Australia (APPs)
If you reside in Australia, SUMMARY AI ensures that personal data is processed in line with the Australian Privacy Principles (APPs) established under the Privacy Act 1988.
These frameworks provide rights equivalent to those already described in this Policy (access, rectification, erasure, limitation, objection).
- B2B COMMERCIAL LEVEL
- Our Platform, services and events are aimed solely at B2B commercial level. If you are a consumer or intend to use the platform for non-commercial purposes, please do not attempt to register for the services or events or send any personal information about yourself to us. If you believe we have mistakenly or unintentionally collected personal information without appropriate consent, please contact us at help@summaryai.app and we will take steps to delete their personal information from our systems.
- GIVE US YOUR FEEDBACK
- Our goal is to protect your privacy. To comment or help us improve, please contact us via email (dpo@labhouse.io). You may also contact us via written letter at SUMMARY AI’s address (Labhouse Mobile, SL., Plaça Pau Vila, 1, Ciutat Vella, 08003 Barcelona, Spain). We may ask you to provide a copy of your proof of identity.
- If you consider that we are in breach of our obligations under data protection laws, you may lodge a complaint with the competent Data Protection Authority, which may be the supervisory authority in your country of residence, place of work or of an alleged infringement of data protection laws.
- CHANGES TO THIS PRIVACY POLICY
- This privacy policy may be modified from time to time to comply with applicable laws or to conform to our current business practices. We will post any changes to this on our Platform and, where required by law, will notify you via your contact email. When notifying such changes to you, we will also explain what the likely impact of those changes on you will be, if any. We encourage you to revisit the Privacy Statement that is posted on our Platform from time to time to check for updates.
- ADDITIONAL INFORMATION WE WANT YOU TO KNOW:
- Provision of Personal Information / Automated decision making. Please note that the Personal Information we collect from you is necessary to provide the services and our Platform to you. Failure to provide such data may not enable us to provide our services to you or make our Platform accessible. We do not use automatic decision-making or profiling of individuals.
- Your Rights. You have various rights under data privacy laws in your country. These may
include (as relevant):
- Right to request access to the Personal Information we hold about you.
- Right to rectification including to require us to correct inaccurate Personal Information.
- Right to request restriction of processing concerning you or to object to processing of your Personal Information.
- Right to request the erasure of your Personal Information where it is no longer necessary for us to retain it.
- Right to data portability including to obtain Personal Information in a commonly used machine-readable format in certain circumstances such as where our processing of it is based on a consent.
- Right to object to automated decision-making including profiling (if any) that has a legal or significant effect on you as an individual.
- Right to withdraw your consent to any processing for which you have previously given that consent.
- Marketing Information. With your consent, where relevant, we will keep your name, address and contact details (including telephone numbers and email addresses) in our databases and may from time to time use that information to make you aware of our related products and services as well as updates on developments in our industry sector generally which may be of interest to you. We may contact you in writing, by telephone or email for this. If at any time you decide that you do not want your contact details used for these purposes, you may object or revoke your consent for receiving marketing communications by following the instructions in the relevant marketing communication (e.g., clicking on the “Unsubscribe” button) or by contacting us (see “Give Us Your Feedback” above).
- Security Statement. We take reasonable precautions to protect your information. In particular, we implemented appropriate technical and organizational measures designed to ensure a level of security appropriate to the risk, including as appropriate: (a) pseudonymization (such as where data is separated from direct identifiers so that linkage to an identity is not possible without additional information that is held separately) and encryption, (b) protecting the ongoing confidentiality, integrity, availability and resilience of systems and services used to process your Personal Information, (c) providing the ability to restore the availability and access to Personal Information in a timely manner in the event of a physical or technical incident; and (d) maintaining a process for regularly testing, assessing and evaluating the effectiveness of technical and organizational security measures. When you submit information to us through our Platform, your information is protected both online and offline. All data transferred to/from the SUMMARY AI internal network, from/to an external entity, is encrypted to industry standards. Please keep in mind that messages you send to us by Internet e-mail may not be secure. We maintain appropriate physical, electronic and procedural safeguards to ensure the security, integrity and privacy of your personal information within our company. Only those employees who may require your information to perform a specific job are granted access to your organization’s identifiable information. Furthermore, all employees are kept up-to-date on our security and privacy practices.
- Our Use of Cookies and Analytic Tools. SUMMARY AI may use “cookies” or other tracking and
tracing tools as further described in our Cookie Policy.
Depending on the country in which you are located, you may be asked to provide your consent for our use of Cookies (except for strictly necessary Cookies). In addition, you have the following choices concerning the use of Cookies. - Third Party Websites. Our Platform may contain links to third-party websites. If you follow these links, you will exit our Platform. This privacy policy does not apply to websites of third parties. SUMMARY AI cannot accept liability for the use of your Personal Information by these third parties. Your use of these websites is at your own risk. For more information on how these third parties treat your Personal Information, please check their privacy policy (if available).
SUMMARY AI
PRIVACY AND TERMS
PRIVACY POLICY
SUMMARY AI is committed to protecting and respecting your privacy. In this privacy policy ("Privacy Policy"), we explain how SUMMARY AI collects, uses, discloses and protects the Personal Information you submit to us, including, for example, when accessing and using SUMMARY AI mobile application and website https://summaryai.app/ (hereinafter “Platform”).Our Privacy Policy has been drafted to comply with applicable data privacy laws, in particular, the EU General Data Protection Regulation (“GDPR”). If the GDPR does not apply to you, not all terms of this Privacy Policy may be relevant to you.
As used in this Privacy Policy,
-
“SUMMARY AI”, "we," "our" and "us"
means
LABHOUSE MOBILE, SL., and its affiliates and/or subsidiaries.
LABHOUSE MOBILE, S.L. (SUMMARY AI), with Tax ID number B04968699 is located at Plaça Pau Vila, 1, Ciutat Vella, 08003 Barcelona, Spain, and our contact email is help@summaryai.app. - “Controller” for the purposes of data protection laws, including the GDPR and other applicable data protection laws in European Union member states, as well as other relevant provisions: means SUMMARY AI.
- “Personal Information” generally has the same meaning as personal data or personal identifiable information (PII). Personal Information is defined in the data privacy laws applicable in your country. It includes any information relating to an identified or identifiable natural person. This means any individual who can be identified directly or indirectly by reference to an identifier such as name, identification number, location data, online identifiers (for example, IP addresses – if they can be used to identify you) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. Put simply, this includes data which either by itself or with other data held by us or available to us, can be used to identify you.
SUMMARY AI is committed to the following key principles:
- LEGAL CAPACITY
- Minimum age. To provide us with your personal data, you must be at least 18 years old and/or, where applicable, have sufficient legal capacity to use our Platform.
- Accuracy. When you provide us with your data to use our services, you guarantee
that the
data and information provided is real, accurate, up-to-date, and belongs to you and not to third
parties.
In addition, you must notify us of any changes to the data provided, and you are responsible for the truthfulness and accuracy of the data provided at all times. - Age and Accuracy Control. SUMMARY AI reserves the right to verify your age and identifying information at any time, if necessary, including by requesting official supporting documentation or an equivalent procedure, and, in the event of detected fraud or suspicion that you are under the indicated age, to delete, temporarily deactivate, and/or cancel your account.
- WE LIMIT HOW, AND WITH WHOM, WE SHARE YOUR PERSONAL INFORMATION.
- In general, SUMMARY AI will not disclose your data to third parties.
- However, in addition to the transfers that we specifically indicate in the section explaining the characteristics of the different operations (point 3), we inform you of the communications that we may make, in general, and that affect all of the above processing and its legal basis.
- Providers of services essential to the performance of the service we offer you (e.g., computer hosting companies or commercial communication delivery platforms). Notwithstanding the foregoing, these entities have signed the corresponding confidentiality agreements and will only process your data in accordance with our instructions, and may not use it for their own purposes or for purposes other than the service they provide to us.
- Public bodies. We may disclose to the competent public authorities any data and other information in our possession or accessible through our systems when there is a legal obligation to do so, as well as when required, for example, when the purpose is to prevent or prosecute abuse of services or fraudulent activities through our Platform. In these cases, the personal data you provide us with will be retained and made available to the administrative or judicial authorities.
- In the event of a corporate transaction: In the event of a merger, acquisition, sale of all or part of its assets, or any other type of corporate transaction involving a third party, we may share, disclose, or transfer user data to the successor entity (even during the pre-transaction phase).
- To third parties after aggregation or anonymization: We may disclose or use aggregated or anonymized data (i.e., data that cannot be linked to an identified or identifiable natural person) for any purpose.
- To third parties with the user's consent or other legitimate basis: In the event that we wish to share data with third parties outside the scope of this Privacy Policy, we will, in all cases, request your consent or inform you of the same and its legitimate basis.
- PURPOSE AND LEGAL BASIS OF THE PROCESSINGWhere you wish to provide us with Personal Information about another person, including colleagues, participants in the meetings and phone calls, podcasts, videos, etc, or the persons you act on behalf of, you must ensure that you have their prior permission to do this. You must also share with them a copy of this Privacy Policy as well as any other relevant privacy statements (see above) before you ask them for this permission.
Personal Information Purpose Legal Basis We collect your identification data (first and last name) and email address. Other information you voluntarily include in the communications you send us (i.e. through our section “support”). We may request additional information if necessary to fulfill your request or requirement. To create and support your profile when you register for our service.
To answer your requests. For instance, (i) if you choose to register to receive information about our products and services, (ii) if you contact our support or customer service, we will use your Personal Information in order to respond.Processing is necessary for the purposes of our legitimate interests, i.e. to attend to your request for information, purchase of products/services or if you contact our customer service. Audio Data information resulting from: recording calendar meetings, recording face to face meetings, or importing pre-recorded audios. The Personal Information is used to provide our services through the Platform. For instance, when you use our cutting-edge AI Note Taker, offering seamless recording, transcription, and summarization of your audio content. You can record meetings and phone calls, import podcasts, videos, and more. The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Calendar meetings information details like: the subject of your meetings, the emails of the guests to those meetings. The Personal Information is used to provide our services through the Platform. For instance we may use the subject of the meeting to name the transcription, or the participants information to send summary reports. The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Personal Notes and memos To provide our Services The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Generated Data, output of audio recordings to generate Summaries, transcripts and texts, created through AI models. Translations of your Summaries or Transcripts, Speakers names. Voice Generation from summaries. Metadata related to AI interactions (e.g., length of calls, length of transcription). To provide our Services The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Usage data. We collect and log internet or other electronic information on how you access and use our Service. For example, the act of creating an invoice or sharing an invoice To administer our service and to improve the features and usability of the Service. To provide account support. To suggest features, products, and services that can enhance your use of our Service. The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services. Device Information: such as IP address, geographic location, operating system information, referral source, pages viewed and navigation paths on the website, device permissions, hardware information, browser type and version, identifiers and others. Localization & customization of the user experience for each specific device and location. To inform our product development.
Marketing efforts and attribution. Tracking of errors and Incident management.The processing is necessary for the performance of a contract to which you are a party or in order to take steps, at the request of you, to provide our services Name, address, e-mail address and other contact information To periodically contact you to inform you of new products and/or services we provide or that we consider to be of interest to you. Your consent Application data, including your name, address, CV, birthdate Processing is required to enable us to administer the recruiting process, including the set-up of an electronic job applicant HR file, managing your application, organizing interviews. We may retain your Personal Information following your unsuccessful application so that we may contact you in case of future job vacancies. Your data may also be shared with other SUMMARY AI group companies to consider your application for other job openings. Primarily, the processing is necessary to take steps for entering into a contract with you. We also have a legitimate interest to (i) store your data for a period of up to 6 years following the conclusion of an unsuccessful application and/or (ii) to share it with the SUMMARY AI group of entities and/or (iii) to retain and use your data as far as necessary for the establishment, exercise or defense of legal claims. All of the above For compliance with legal and regulatory requirements and corporate governance obligations. Processing is necessary for compliance with legal obligations to which we are subject.
We collect Personal Information for the purposes described above when you use our Platform and from public sources. - DATA PROCESSING AGREEMENT
-
Data for which you are the “Data Controller”. Data Processing Agreement
To provide our Services, we may process (i) collected data from your calendar as well as the subject of your meetings, the emails of the guests to those meetings, (ii) the audio resulting from recording calendar meetings, recording face to face meetings, or importing pre-recorded audios, (iii) generated data (summaries, transcripts and generated texts, created through AI models), and (iv) metadata related to AI interactions (e.g., length of calls, length of transcription).
If the data you collect when using our Services contains Personal Information from third parties, you will be considered the personal data “Controller”, and you will need to obtain the prior consent of the data subjects when the applicable regulations require such consent. In such cases, SUMMARY AI will act as “Data Processor”, according to the Data Processing Agreement (DPA) that sets out the subject-matter and duration of the processing, the nature and purpose of the processing, the type of personal data and categories of data subjects and the obligations and rights of the Controller.
The standard Data Processing Agreement can be found on our website at summaryai.app/dpa. -
Data for which you are the “Data Controller”. Data Processing Agreement
- WE KEEP YOUR PERSONAL INFORMATION FOR AS LONG AS IT IS NECESSARY TO DO SO TO FULFIL THE PURPOSES FOR
WHICH IT WAS COLLECTED AS DESCRIBED ABOVE.
- The criteria we use to determine data retention periods for Personal Information includes the following:
- Retention in case of queries: we will retain it for a reasonable period after the relationship between us has ceased in case of queries from you.
- Retention in case of contracting our products/services or contacting our customer service: we will retain it for the time necessary to deliver our product/service to you according to the contract conditions, as well as to attend any of your questions.
- Retention in case of claims: we will retain it for the period in which you might legally bring claims against us**.**
- Retention in accordance with legal and regulatory requirements: we will consider whether we need to retain it because of a legal or regulatory requirement, e.g. to comply with tax or fiscal duties.
- Retention in case of job applications: if you applied for a job offering with SUMMARY AI and have not been successful, your application data will be retained in our talent pool for a limited period as defined in Principle 3.
- INTERNATIONAL TRANSFERS
- SUMMARY AI operates globally, therefore your personal information may be transferred and accessed from around the world from countries where SUMMARY AI affiliates and subsidiaries are located and where our processors operate
- The data will be transferred for the time required to fulfill the purpose for which it is processed. It can be shared with our service providers and SUMMARY AI affiliates for the purposes listed in Principle 3. In such cases, SUMMARY AI is the controller of the data, and the service providers are processors or joint controllers, as the case may be.
-
We may transfer Personal Information to the following categories of recipients:Where personal data is transferred to service providers located outside your country of residence, SUMMARY AI applies appropriate safeguards, such as:
Recipient Category Countries Purpose of Transfer Data Types Transferred Cloud Service Provider (Google Cloud) USA Storage, Analytics, Security Device Info, User Info Customer Support (Intercom) USA Customer service and technical support Device Info, User Info Subscription Processor (RevenueCat) USA Subscription Management Device Info, User Id, User Email Payment Processors (Stripe) USA Processing of subscriptions User Id, User Email Analytics (Appsflyer, Mixpanel, Google Analytics, Smartlook) USA, Czech Republic User analytics Device Info, User Info Marketing Campaigns (MailChimp) USA Email marketing and account alerts User email Internal Communications (Gmail, Slack) USA Internal Communications User Info, Device Info Feedback (Tally) Belgium Usability Research / Feedback / Forms User Info, Device Info Transcription Services (Gladia, Soniox, Replicate) USA, France Creation of transcripts Audio Recording Summary Services (Gemini, OpenAI) USA Creation of summaries Transcripts Audio Recording (Recall) USA Record online meetings Audio and video recording These measures ensure a level of protection consistent with that required by the GDPR.- The European Commission’s Standard Contractual Clauses (SCCs), or
- Equivalent contractual mechanisms recognized by the competent authority in the recipient country.
- Depending on where you are located, we implement the appropriate safeguards when transferring Personal Information to these countries.
-
Information for individuals in the European Economic Area (“EEA”) and the United Kingdom
(“UK”)
SUMMARY AI may transfer personal information from the EEA or the UK to the United States (‘US’) and other countries.
When SUMMARY AI engages in such transfers of personal information, it relies on:- Adequacy Decisions, as adopted by the European Commission, based on Article 45 of Regulation (EU) 2016/679 (GDPR) – for more information, and to access the full list of countries deemed adequate to date, please visit How EU determines if a non-EU country has an adequate level of data protection .
- Adequacy Decisions, as adopted by the UK Secretary of State, based on Article 45 of the UK GDPR and Section 17A of the Data Protection Act 2018 - for more information, and to access the full list of countries deemed adequate to date, please visit UK GDPR guidance and resources .
-
The EC’s Standard Contractual Clauses (“SCCs”) and the UK Information Commissioner’s
Office’s
International Data Transfer Addendum (“IDTA”), as applicable, supplemented by additional
security
measures as recommended by the European Data Protection Board. The EC’s and the UK’s
Information
Commissioner’s Office ("ICO”) have determined that the SCCs and IDTA may provide sufficient
safeguards
to protect personal data transferred outside the EEA and the UK. For more information,
please visit
SCC for data transfers between EU and non-EU countries
and
UK GDPR guidance and resources
.
SUMMARY AI performs transfer impact assessments (“TIA”) and continually monitors the circumstances surrounding such transfers to ensure that these maintain, in practice, a level of protection that is essentially equivalent to the one guaranteed by the EEA and UK data protection laws.
-
Information for individuals from the European Union, UK, Gibraltar and Switzerland: EU-US
Data
Privacy Framework
As part of our commitment to maintaining high data protection standards when transferring personal information between the US and European Economic Area (“EEA”)/UK/Gibraltar/Switzerland, we participate in the EU-US Data Privacy Framework (‘EU-US DPF’) and the UK Extension to the EU-US DPF, and the Swiss-US Data Privacy Framework (“Swiss-US DPF”).
SUMMARY AI and all our affiliates comply with the EU-US Data Privacy Framework (EU-US DPF) and the UK Extension to the EU-US DPF, and the Swiss-US Data Privacy Framework (Swiss-US DPF) as set forth by the US Department of Commerce.
In compliance with the EU-US DPF and the UK Extension to the EU-US. DPF, and the Swiss-US DPF, SUMMARY AI commits to resolve complaints about your privacy and our collection or use of your personal information transferred to the United States pursuant to the EU/SWISS DPF Principles. European Union, UK, Gibraltar and Swiss individuals with DPF inquiries or complaints should first contact SUMMARY AI Data Protection Officer help@summaryai.app. We will investigate and attempt to resolve any complaints or disputes regarding processing of personal information within 45 days of receiving your privacy complaint.
Accountability for Onward Transfers. We acknowledge our responsibility for the processing of personal information received and subsequently transferred to our third parties, agents, and service providers. SUMMARY AI remains liable under the DPF Principles if a third party, agent, or service provider processes personal information covered by this Notice in a manner inconsistent with the DPF Principles, except where SUMMARY AI can demonstrate that we are not responsible for the event giving rise to the damages. -
Information for individuals in California (CCPA/CPRA)
If you reside in California, the following rights apply under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA):- Right to Know the categories of personal information collected, the purpose of collection, and the categories of third parties with whom it is shared.
- Right to Request Deletion of personal information, subject to legal or operational retention obligations.
- Right to Opt-Out of the sale or sharing of personal information.
- SUMMARY AI does not sell or share personal data for monetary value, but we provide this right for transparency.
- Right to Non-Discrimination for exercising any privacy rights.
-
Information for individuals in Canada (PIPEDA)
If you reside in Canada, please note that SUMMARY AI complies with the Personal Information Protection and Electronic Documents Act (PIPEDA).
Canadian users have the right to access and correct personal data and to withdraw consent where processing is based on consent.
Complaints may be submitted to the Office of the Privacy Commissioner of Canada (OPC) at www.priv.gc.ca. -
Information for individuals in Australia (APPs)
If you reside in Australia, SUMMARY AI ensures that personal data is processed in line with the Australian Privacy Principles (APPs) established under the Privacy Act 1988.
These frameworks provide rights equivalent to those already described in this Policy (access, rectification, erasure, limitation, objection).
- B2B COMMERCIAL LEVEL
- Our Platform, services and events are aimed solely at B2B commercial level. If you are a consumer or intend to use the platform for non-commercial purposes, please do not attempt to register for the services or events or send any personal information about yourself to us. If you believe we have mistakenly or unintentionally collected personal information without appropriate consent, please contact us at help@summaryai.app and we will take steps to delete their personal information from our systems.
- GIVE US YOUR FEEDBACK
- Our goal is to protect your privacy. To comment or help us improve, please contact us via email (help@summaryai.app ). You may also contact us via written letter at SUMMARY AI’s address (Labhouse Mobile, SL., Plaça Pau Vila, 1, Ciutat Vella, 08003 Barcelona, Spain). We may ask you to provide a copy of your proof of identity.
- If you consider that we are in breach of our obligations under data protection laws, you may lodge a complaint with the competent Data Protection Authority, which may be the supervisory authority in your country of residence, place of work or of an alleged infringement of data protection laws.
- CHANGES TO THIS PRIVACY POLICY
- This privacy policy may be modified from time to time to comply with applicable laws or to conform to our current business practices. We will post any changes to this on our Platform and, where required by law, will notify you via your contact email. When notifying such changes to you, we will also explain what the likely impact of those changes on you will be, if any. We encourage you to revisit the Privacy Statement that is posted on our Platform from time to time to check for updates.
- ADDITIONAL INFORMATION WE WANT YOU TO KNOW:
- Provision of Personal Information / Automated decision making. Please note that the Personal Information we collect from you is necessary to provide the services and our Platform to you. Failure to provide such data may not enable us to provide our services to you or make our Platform accessible. We do not use automatic decision-making or profiling of individuals.
- Your Rights. You have various rights under data privacy laws in your country. These
may
include (as relevant):
- Right to request access to the Personal Information we hold about you.
- Right to rectification including to require us to correct inaccurate Personal Information.
- Right to request restriction of processing concerning you or to object to processing of your Personal Information.
- Right to request the erasure of your Personal Information where it is no longer necessary for us to retain it.
- Right to data portability including to obtain Personal Information in a commonly used machine-readable format in certain circumstances such as where our processing of it is based on a consent.
- Right to object to automated decision-making including profiling (if any) that has a legal or significant effect on you as an individual.
- Right to withdraw your consent to any processing for which you have previously given that consent.
- Marketing Information. With your consent, where relevant, we will keep your name, address and contact details (including telephone numbers and email addresses) in our databases and may from time to time use that information to make you aware of our related products and services as well as updates on developments in our industry sector generally which may be of interest to you. We may contact you in writing, by telephone or email for this. If at any time you decide that you do not want your contact details used for these purposes, you may object or revoke your consent for receiving marketing communications by following the instructions in the relevant marketing communication (e.g., clicking on the “Unsubscribe” button) or by contacting us (see “Give Us Your Feedback” above).
- Security Statement. We take reasonable precautions to protect your information. In particular, we implemented appropriate technical and organizational measures designed to ensure a level of security appropriate to the risk, including as appropriate: (a) pseudonymization (such as where data is separated from direct identifiers so that linkage to an identity is not possible without additional information that is held separately) and encryption, (b) protecting the ongoing confidentiality, integrity, availability and resilience of systems and services used to process your Personal Information, (c) providing the ability to restore the availability and access to Personal Information in a timely manner in the event of a physical or technical incident; and (d) maintaining a process for regularly testing, assessing and evaluating the effectiveness of technical and organizational security measures. When you submit information to us through our Platform, your information is protected both online and offline. All data transferred to/from the SUMMARY AI internal network, from/to an external entity, is encrypted to industry standards. Please keep in mind that messages you send to us by Internet e-mail may not be secure. We maintain appropriate physical, electronic and procedural safeguards to ensure the security, integrity and privacy of your personal information within our company. Only those employees who may require your information to perform a specific job are granted access to your organization’s identifiable information. Furthermore, all employees are kept up-to-date on our security and privacy practices.
- Our Use of Cookies and Analytic Tools. SUMMARY AI may use “cookies” or other
tracking and
tracing tools as further described in our Cookie Policy.
Depending on the country in which you are located, you may be asked to provide your consent for our use of Cookies (except for strictly necessary Cookies). In addition, you have the following choices concerning the use of Cookies. - Third Party Websites. Our Platform may contain links to third-party websites. If you follow these links, you will exit our Platform. This privacy policy does not apply to websites of third parties. SUMMARY AI cannot accept liability for the use of your Personal Information by these third parties. Your use of these websites is at your own risk. For more information on how these third parties treat your Personal Information, please check their privacy policy (if available).
* * *
TERMS OF USE
-
ACCESS TO AND USE OF SERVICES OFFERED BY SUMMARY AI
-
Accessing the Services
- These Terms of Use (hereinafter, the “Terms of Use” or “Terms”) govern access to and use of our services, through Summary AI iOS App, Summary AI Android App & Summaryai.app website which enable customers to record, upload and process audio files to generate transcriptions and summaries (hereinafter, the “Service” or “Services”). For the avoidance of doubt, Beta Services are not considered “Services” under these Terms.
-
As used in this Terms of Use,
- “Customer", “User”, “You”, “Your”, “Your” or “Yourself” refers to you, the person using Services and accepting the Terms or, if you are accepting these terms on behalf of an entity, also to the entity.
- “SUMMARY AI”, "We," and "Us" means LABHOUSE MOBILE, S.L. and its affiliates and/or subsidiaries. LABHOUSE MOBILE, S.L., is a company incorporated under Spanish law, with Tax ID Number (NIF) B04968699, located at Plaça Pau Vila, 1, Ciutat Vella, 08003 Barcelona, Spain, registered in the Commercial Registry of Barcelona under Volume 47758, Folio 87, Section 8, Page B-561475.
- “Platform”, refers to our online platform, which is made available via our website and mobile application, through which You may access our Services.
- "Customer Data" means, other than Aggregated Data (as defined below), all information, data, in any form or medium, that is submitted, posted, or otherwise transmitted by or on behalf of Customer through the Services, including without limitation (a) all content, materials, information, text, data, designs, logos, images, photographs, sound recordings, compositions, videos and other works of authorship that Customer uploads to the Services and (b) the content generated by the Services for Customer based on the foregoing Customer materials.
-
Acceptance of Terms of Use and of Specific Conditions where Applicable
- Access to the Services requires acceptance of these Terms of Use by Users, and as a result We ask that Users read them carefully before using the Services. If You do not accept these Terms of Use, We ask that You abstain from using the Services.
- The access to some of the Services may be subject to specific conditions which SUMMARY AI may establish at any given moment. These conditions may complete, amend, or substitute the Terms of Use, as the case may be. Hereinafter, any such conditions, or any other specific conditions from other services offered by SUMMARY AI at any given moment, will be referred to as “Specific Conditions”.
- In addition, SUMMARY AI hereby informs Users that these Terms of Use and any Specific Conditions, where applicable, may be adapted or modified at any time without prior notification. As a result, the User will have to read and accept any new versions of the Terms of Use and, where applicable, the Specific Conditions.
-
Accounts and Registration.
- To access certain features of the Services, You must create an account. When creating an account, You may be asked to provide certain information about Yourself, including Your name, email address, phone number, or other relevant contact information.
- If You designate individual users to access and use the Services under Your account (such users, ‘Authorized Users’), You may be required to provide certain information about such Authorized Users.
- You represent and warrant that all information provided to us is accurate, complete, and current, and that You possess all necessary rights and authorizations to disclose such information. You further agree to update such information as necessary to ensure its continued accuracy.
- When registering, You will be required to create a password or access through a third-party login supported by Us. You are solely responsible for maintaining the confidentiality of Your account credentials and for all activities conducted under Your account. In the event that You have reason to believe that Your account has been compromised or is no longer secure, You must promptly notify us at help@summaryai.app.
-
Authorized Users.
- You are responsible for: (i) identifying and authenticating all of Your Authorized Users, (ii) granting and managing access to the Services by Your Authorized Users, including establishing and maintaining appropriate access controls associated with Your account, (iii) preventing any unauthorized access or use of the Services by Your Authorized Users, and (iv) all actions and activities conducted under the usernames, passwords, or accounts of Your Authorized Users arising from their access to and use of the Services.
- If You have obtained Your credentials to access and use the Services (or certain features thereof) through Your organization (‘Organization’) or are otherwise accessing the Services under Your Organization’s account, You acknowledge and agree that such access is governed by the agreement between Us and Your Organization regarding the Services. You further acknowledge that Your Organization may, at its discretion, suspend or terminate the access provided to You at any time, and that We shall bear no liability to You for any such suspension or termination.
- If the domain of the email address associated with Your account is owned by an Organization and has been assigned to You as an employee, contractor, or member of such Organization, You acknowledge and agree that We may (i) disclose the existence of Your account to the Organization, (ii) migrate Your account into the Organization’s account, and/or (iii) restrict or terminate Your access to the Services. We shall have no liability to You for any such disclosure, restriction, or termination.
-
Capacity
By accessing or using the Services, You:
- Acknowledge that You have read and understand this Terms.
- Declare that you are 18 years or more (or the age of legal majority in the country you reside).
- Represent and warrant that You have the right, power, and authority to enter into this Terms and, if entering into this Terms for an Organization, that you have the legal authority to bind that Organization.
- Commit to use the Services and the information contained therein properly, and to comply with any given applicable regulation.
-
User Content
- User Content and other materials
- Voice Recordings
- Limited License Grant to Us.
- License Grant to other Users.
- Access to User Content and Results.
- User Content Disclaimer.
Certain features of the Services may allow Users to upload or otherwise submit content to the Services, such as voice recordings, audio recordings, data, text, photographs, and other forms of works (“User Content”). The Services may also permit You to publish or make available such User Content within the Platform. To the extent that You choose to use the Services in connection with materials or information stored in Google Drive, or other third-party accounts (collectively, “Third Party Accounts”), You hereby authorize Us to access and use such Third Party Accounts solely as necessary for the provision of the Services. As between You and Us, You retain all copyright and other proprietary rights that You may hold in the User Content that You post or upload to the Services.
The Services may include functionality that enables You to record individual conversations and/or to upload previously recorded conversations. The laws governing notice and consent requirements for such recordings vary by jurisdiction. You acknowledge and agree that You are solely responsible for providing any required notices to, and obtaining all necessary consents from, any individuals involved in such recordings, as required by applicable law.
The Customer retains all ownership rights in and to the User Content processed through the Services. By submitting or uploading User Content, You grant Us a worldwide, non-exclusive, royalty-free, fully paid, and transferable license (with the right to sublicense) to host, store, transfer, display, perform, reproduce, modify, export, process, transform, and distribute such User Content, in whole or in part, in any media formats and through any media channels now known or later developed, solely as necessary to operate, provide, and improve the Services, and always under Your control. The Customer may delete User Content from its account, after which it may be temporarily retained in a designated trash folder within the Services for a specified retention period, unless the Customer elects to delete it permanently. Once the User Content has been permanently deleted by the Customer or upon expiration of the retention period, no copy or record of such User Content will be retained, and it cannot be recovered or recreated by the Services.
By making User Content available through the Services to other users, You grant such users a non-exclusive license to access, use, modify, and distribute that User Content, but only as permitted under these Terms and in accordance with the functionalities of the Services.
We may enable You to share certain User Content, or the results derived from the processing of User Content, with other users of the Services, with external third parties, or publicly, making such User Content or results accessible to individuals who are not users of the Services. You acknowledge and agree that, while We may provide features intended to allow You to restrict access to certain User Content or results, We cannot guarantee that such materials will remain inaccessible to others. To the fullest extent permitted by applicable law, We shall not be responsible or liable for any access to, or use of, any User Content or the results of processing User Content by users, non-users, or any third parties.
We are under no obligation to edit or control User Content that you or other users post or publish, and will not be in any way responsible or liable for User Content. We may, however, at any time and without prior notice, screen, remove, edit, or block any User Content that in our sole judgment violates these Terms or is otherwise objectionable. You understand that when using the Service you will be exposed to User Content from a variety of sources and acknowledge that User Content may be inaccurate, offensive, indecent, or objectionable. You agree to waive, and do waive, any legal or equitable right or remedy you have or may have against Us with respect to User Content. If notified by a user or content owner that User Content allegedly does not conform to these Terms, we may investigate the allegation and determine in our sole discretion whether to remove the User Content, which we reserve the right to do at any time and without notice. For clarity, We do not permit copyright-infringing activities on the Service.
-
Third parties
- Third-Party Services: SUMMARY AI services rely on, or are interoperable with, third-party products and services. These include data storage services, communication technologies, third-party large language model providers, and internet and mobile operators (hereinafter, “Third-Party Services”). While these Third-Party Services are beyond our control, their operation may still impact the use and reliability of our Services, and vice versa.
- Third-Party Content: SUMMARY AI may provide information about, or links to, third-party products, services, activities or events. Alternatively, We may allow third parties to make their content and information available through the Services (hereinafter, “Third-Party Content”). Any dealings or correspondence you have with third parties, or any use or interaction you have with Third-Party Content, are solely between You and the third party.
- Your access to and use of such Third-Party Content or Third-Party Services may be subject to additional terms, conditions, and policies applicable to such Third-Party Content (including terms of service or privacy policies of the providers of such Third-Party Services). You are responsible for obtaining and maintaining any computer hardware, equipment, network services and connectivity, telecommunications services, and other products and services necessary to access and use the Services.
-
Accessing the Services
-
PRICE AND PAYMENT CONDITIONS OF THE SERVICES
- General Payment Terms: Certain features of the Services may require the payment of fees. Prior to incurring any such fees, You will be provided with the opportunity to review and accept the applicable charges. All fees are final and non-refundable, except as may be required by applicable law
- Price: We reserve the right, in Our sole discretion, to establish and modify the pricing for the Services. We will use reasonable efforts to ensure that the pricing information published on Our Platform remains current. You are encouraged to periodically review Our Platform for the most up-to-date pricing details. We may change the fees applicable to any feature of the Services, including by introducing additional fees or charges, provided that We give You prior notice before such changes take effect. We may, from time to time and at Our discretion, offer promotional programs or pricing with varying terms, features, or conditions to certain customers. Unless expressly extended to You, such promotional offers shall not apply to Your use of the Services or modify these Terms.
-
Payment: SUMMARY AI shall have no obligation to provide the Services if the
User has not paid the full Price or does not comply with the Terms of Use or Particular
Conditions of the Services.
In the event that the User fails to comply with his obligations regarding the Price and the Terms of Use or Particular Conditions of the Services, SUMMARY AI reserves the right to suspend the Services or terminate the contractual relationship with the User.
- Authorization: You authorize Us and our third-party payment processors to charge all sums for the orders that You make and any level of Service You select as described in these Terms or published by Us, including all applicable taxes, to the payment method specified in Your account. If You pay any fees with a credit card, We or our third-party payment processors may seek pre-authorization of Your credit card account prior to Your purchase to verify that the credit card is valid and has the necessary funds or credit available to cover Your purchase. At our discretion We may allow an organization to purchase the Service by issuing an invoice for payment that must be settled within 30 days of issuance.
- Subscription Service: The Services may include automatically recurring payments for periodic charges (“Subscription Service”). By activating a Subscription Service, You authorize Us, or Our third-party payment processors, or Apple or Google (if You subscribed directly through the mobile application), to automatically charge, on a recurring basis and until the cancellation of either the recurring payments or Your account, all accrued amounts due on or before the applicable payment date. Such charges may include all fees accrued in connection with Your use of the Services, including fees attributable to Your Authorized Users.
- Subscription Billing Date: The “Subscription Billing Date” is the date when You purchase Your first subscription to the Service. For more information on the “Subscription Fee”, please see our Pricing Plans in our website or mobile application. Your account will be charged automatically on the Subscription Billing Date all applicable fees and taxes for the next subscription period, which may be one month or one year depending on the selection You make on Your account (such period, the “Initial Subscription Period”). The term of each Subscription Service will automatically renew for a period equal to the Initial Subscription Period or one (1) year periods, whichever is less, unless otherwise identified in an applicable Order Form (each, a “Renewal Term”) unless a party provides the other party written notice thirty (30) days in advance of the expiry of the Subscription Service or then-current Renewal Term, as applicable, of its desire to amend the duration of the Renewal Term, modify number of Users or terminate the Order Form. Customer is responsible and will pay Us all Subscription Fees under an Order Form for the entire Subscription Term and any applicable Renewal Term.
- Additional users: If You may add additional users to teams accounts throughout the Subscription Period You will be charged a pro-rata fee for the time remaining to the renewal period.
- Cancellation: You must cancel Your subscription before it renews in order to avoid billing of the next periodic Subscription Fee to Your account. We or our third party payment processor will bill the periodic Subscription Fee to the payment method You provide to us during registration (or to a different payment method if You change Your payment information). You may cancel the Subscription Service in the settings page for Your account with Us if You signed up directly via our website, or through settings in the Apple App Store, or Google Play Store if You subscribed directly in the mobile application or contacting us at: help@summaryai.app
-
SUMMARY AI’S RESPONSIBILITY
-
Operation of the Platform
SUMMARY AI does its best to keep the Platform in good working order, avoiding errors or repairing them when necessary, and keeping Platform content up to date. Nevertheless, SUMMARY AI does not guarantee the availability and continuity of access to the Platform, or the absence of errors in its content; neither does it guarantee that these will always be updated in a timely fashion. The User accepts this and shall undertake to exercise maximum diligence and prudence when accessing and browsing on the Platform, or when using the content, information and services available therein.
In addition, SUMMARY AI is not responsible for any damage to Users’ software or hardware as a result of their use of the Platform.
-
Amendments to the information on the Platform
SUMMARY AI reserves the right to amend, delete or update the information contained on the Platform, its configuration or presentation at any time and without need for prior warning.
-
Platform content
Users are committed and undertake not to use the information available on the Platform in any way that may constitute a violation of regulations or that may be contrary to common decency or morality or to the image and good professional name of SUMMARY AI and its collaborators.
SUMMARY AI shall not be held responsible for the possible consequences that may result from any inappropriate use or negligence on the part of Users regarding such content.
-
Use of information on the Platform
Both access to the Platform and the use of any information contained therein are the sole responsibility of the User. As a result, SUMMARY AI is not responsible for any damages, whether direct or indirect, which may arise from access to, or use of the information contained on the Platform.
In addition, SUMMARY AI is not responsible for any damage to Users’ software or hardware as a result of their use of the Platform.
-
Operation of the Platform
-
USER RESPONSIBILITY
- Use of the Service: the User is aware of and willingly accepts that it is exclusively responsible for the use it makes of the Services. As a result, it will be responsible for any damages of any nature that SUMMARY AI may suffer as a result of a failure to comply with any of the obligations which the User accepts as a result of these Terms of Use, Specific Conditions, the Privacy Policy or any legislation applicable to the use of the Services.
- Acceptable Use Policy: the Services may not be used for unlawful, fraudulent, offensive, or obscene activity. The User will comply with all terms and conditions of this Terms, Special Conditions, Privacy Policy, applicable laws, rules, and regulations, and all guidelines, standards, and requirements that may be applicable from time to time.
- Customer Data: the User grants to SUMMARY AI a non-exclusive, royalty-free, worldwide license to reproduce, distribute, and otherwise use and display the Customer Data and perform all acts with respect to the Customer Data as are necessary for SUMMARY AI to provide the Services to you. Customer is responsible for ensuring that Customer Data does not violate any policy or terms referenced in or incorporated into this Agreement or any applicable law.
-
PRIVACY POLICY AND SECURITY
- In the course of the use of the Services, User may provide SUMMARY AI with information of a personal nature (hereinafter, “Personal Information”). Our information collection and use policies with respect to the privacy of such Personal Information are set forth in the SUMMARY AI Privacy Policy, which must be accepted beforehand, will apply.
- You acknowledge and agree that You are solely responsible for the accuracy and content of the Personal Information, and you agree to keep it up to date.
- If the data you collect when using our Services contains Personal Information from third parties, you will be considered the personal data “Controller”, and you will need to obtain the prior consent of the data subjects when the applicable regulations require such consent. In such cases, We will act as “Data Processor”, according to our Data Processing Agreement (DPA)
-
CONFIDENTIALITY
-
We treat the content submitted in accordance with this Terms (hereinafter, “User
Information”)
as confidential. We will only use User Information to provide the services, and we will not
disclose it to anyone other than our personnel, service providers, or affiliates who need to
access it and who are required to protect its confidentiality. Confidentiality obligations will
however not apply to User Information:
- That is known to us prior to receipt from You, or is obtained from a source other than one having an obligation of confidentiality to you.
- That has become known (independent of disclosure by you) to Us from a source other than one having an obligation of confidentiality to you.
- That has become publicly known or otherwise ceases to be secret or confidential, except through a breach of this section by us, including if you designate User Information as “public” or post such Content in a public area of our Platform.
- You grant SUMMARY AI the right to identify Yourself or Your Organization as SUMMARY AI's Customer on our site and SUMMARY AI's marketing collateral and to include You or Your Organization's use of the Services in its case studies.
-
We treat the content submitted in accordance with this Terms (hereinafter, “User
Information”)
as confidential. We will only use User Information to provide the services, and we will not
disclose it to anyone other than our personnel, service providers, or affiliates who need to
access it and who are required to protect its confidentiality. Confidentiality obligations will
however not apply to User Information:
-
INTELLECTUAL PROPERTY
- All works, trademarks, software and other content and creations displayed on the Platform or otherwise provided or made available by us through the Platform or the Services, are either owned by SUMMARY AI or have been licensed to Us by their respective owners.
- Unless expressly granted by their corresponding rightsholders or by law, the User does not have any use or ownership rights upon the above-mentioned contents and creations other than for the use of the Platform and/or the Services under the terms and conditions described in these Terms of Use.
- Therefore, except when authorized in accordance with this section or these Terms of Use, the User may not distribute, reproduce or copy, communicate
-
LICENCE OF USE OF THE PLATFORM
- SUMMARY AI grants the User a right or license for use, not to sell, for the use of the Services through the Platform, to which the terms included herein shall apply (hereinafter, the “Licence”). SUMMARY AI reserves any rights not expressly granted.
- The License for the use of the Services through the Platform is a non-transferable licence for the use of this Platform on any compatible device the User possesses or controls, in accordance with what is permitted in the regulations established in these Terms of Use.
- This Licence does not allow the User to use the Platform through other devices that the User does not possess or control, and Users will not be permitted to make the Platform available or distribute it on a network so that it can be used by multiple mobile devices at the same time.
- The User may not rent, lease, borrow, sell, redistribute or sub-license the Services or the Platform. The User may not copy, disassemble, reverse engineer, decompile, attempt to identify the source code thereof, modify or create employment derived from the Platform, any of its upgrades, or any part of it (excepting where this restriction is limited by applicable laws or by any of the terms of the license of use of any of the open-source components included in the License). Any attempt to do so will constitute a violation of the rights of SUMMARY AI. Should the User fail to comply with these restrictions, it may result in legal action being taken against them, and the obligation to pay for damages.
- The terms of the License also cover any updates carried out by SUMMARY AI that substitute and/or complement the Services, unless that update includes an individual license, in which case the terms of that license will apply.
- The License will remain in force until it is terminated by the User or by SUMMARY AI. The rights granted under this License will be revoked without prior warning should the User fail to comply with any of the terms of the Terms of Use, Specific Conditions or the Privacy Policy. Upon termination of the license, the User will be obligated to cease using the Services and the Platform.
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AGGREGATED DATA
- SUMMARY AI may process, generate, and analyse aggregated or anonymized data derived from the Customer’s use of the Services (“Aggregated Data”) for purposes of service improvement, analytics, benchmarking, or statistical reporting, provided that such data does not identify the Customer or any individual data subject. All rights in Aggregated Data shall belong exclusively to the Company.
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FEEDBACK
- If You or any of your employees, contractors, or agents sends or transmits any communications or materials to Us through the Platform, email, mail, telephone, or otherwise, suggesting or recommending changes to the Services, including without limitation, new features or functionality relating thereto, or any comments, questions, suggestions, or the like (hereinafter, "Feedback"), we are free to use such Feedback. All Feedback is and will be treated as non-confidential.
- You hereby assign to us on your behalf all right, title, and interest in, and we are free to use, without any attribution or compensation to You or any third party, any ideas, know-how, concepts, techniques, or other intellectual property rights contained in the Feedback, for any purpose whatsoever.
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LIMITED WARRANTY AND WARRANTY DISCLAIMER
- Limited Warranty. SUMMARY AI warrants that it provides Services using a commercially reasonable level of care and skill, and that the Services will conform in all material respects to the Service Levels when accessed and used by Customer in accordance with the Documentation. SUMMARY AI does not make any representations or guarantees regarding uptime or availability of the Services.
- EXCEPT AS SET FORTH IN THIS SECTION (LIMITED WARRANTY) THE SERVICES ARE PROVIDED "AS IS" AND SUMMARY AI SPECIFICALLY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. SUMMARY AI SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. SUMMARY AI MAKES NO WARRANTY OF ANY KIND THAT THE SERVICES, OR ANY PRODUCTS OR RESULTS OF THE USE THEREOF, WILL MEET YOUR OR ANY OTHER PERSON'S OR ENTITY'S REQUIREMENTS, OPERATE WITHOUT INTERRUPTION, ACHIEVE ANY INTENDED RESULT, BE COMPATIBLE OR WORK WITH ANY OF YOUR OR ANY THIRD PARTY'S SOFTWARE, SYSTEM, OR OTHER SERVICES, OR BE SECURE, ACCURATE, COMPLETE, FREE OF HARMFUL CODE, OR ERROR-FREE, OR THAT ANY ERRORS OR DEFECTS CAN OR WILL BE CORRECTED. TO THE MAXIMUM EXTENT ALLOWED BY THE APPLICABLE LAW, SUMMARY AI STRICTLY DISCLAIMS ALL WARRANTIES WITH RESPECT TO ANY THIRD-PARTY PRODUCTS.
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LIMITATIONS OF LIABILITY
- IN NO EVENT WILL SUMMARY AI BE LIABLE UNDER OR IN CONNECTION WITH THIS TERMS OR SPECIFIC CONDITIONS UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE, FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, ENHANCED, OR PUNITIVE DAMAGES; USE, INABILITY TO USE, LOSS, INTERRUPTION, DELAY OR RECOVERY OF ANY DATA, OR BREACH OF DATA OR SYSTEM SECURITY; OR COST OF REPLACEMENT GOODS OR SERVICES, IN EACH CASE REGARDLESS OF WHETHER SUMMARY AI WAS ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE. IN NO EVENT WILL SUMMARY AI'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS TERMS OR SPECIFIC CONDITIONS UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE EXCEED THE TOTAL AMOUNTS PAID TO SUMMARY AI UNDER THIS TERMS OR SPECIFIC CONDITIONS IN THE TWELVE (12) MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM. THIS LIMITATION OF LIABILITY APPLIES TO THE MAXIMUM EXTENT ALLOWED BY THE APPLICABLE LAW.
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INDEMNIFICATION
- Customer shall indemnify, hold harmless, and, at SUMMARY AI's option, defend SUMMARY AI and its officers, directors, employees, agents, affiliates, successors, and assigns from and against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including reasonable attorneys' fees (hereinafter, “Losses") arising from or relating to any third-party claim, suit, action, or proceeding (hereinafter, “Third-Party Claim”) (i) that the Customer Data, or any use of the Customer Data in accordance with this Terms or Specific Conditions, infringes or misappropriates such third party's intellectual property rights; or (ii) based on Customer's negligence or wilful misconduct or use of the Services or Customer Data in violation of the applicable law or otherwise in a manner not authorized by this Terms or Specific Conditions; provided that Customer may not settle any Third-Party Claim against SUMMARY AI unless SUMMARY AI consents to such settlement, and further provided that SUMMARY AI will have the right, at its option, to defend itself against any such Third-Party Claim or to participate in the defence thereof by counsel of its own choice.
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RELATIONSHIP
- You agree that no joint venture, partnership, employment or agency relationship exists between You and SUMMARY AI solely as a result of your use of the Services.
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SEVERABILITY
- If any Clause of the Terms of Use or Specific Conditions is deemed invalid or unenforceable, in whole or in part, such invalidity or unenforceability will only affect such provision or the part thereof that is deemed invalid or unenforceable, surviving in force the rest of the conditions, and considering the affected provision or the part affected by it as not included.
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COMPLIANCE WITH LAWS AND EXPORT REGULATIONS
- You agree to comply with all laws with respect to the use of the Services, and agrees not to export or re-export, directly or indirectly, the Services or any other information or materials provided by us to any country where such export is restricted or requires an export license or governmental approval, without first obtaining the necessary permissions. The Services may not be exported or re-exported to, or used by parties residing in any country under a U.S. embargo or designated by the U.S. Government as a "terrorist-supporting" country, or by any individual or entity listed on U.S. Government lists of prohibited or restricted parties, such as the U.S. Treasury Department's list of Specially Designated Nationals or the U.S. Department of Commerce Denied Persons or Entity List.
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GOVERNING LAW AND JURISDICTION
- This Terms are governed by and construed in accordance with the internal laws of Spain without giving effect to any choice or conflict of law provision or rule that would require or permit the application of the laws of any jurisdiction other than those of Spain.
- Except as otherwise set forth herein, any legal suit, action, or proceeding arising out of or related to this agreement or the rights granted hereunder will be instituted exclusively by the courts of Barcelona, and each party irrevocably submits to the exclusive jurisdiction of such courts in any such suit, action, or proceeding.
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MISCELLANEOUS
- You hereby consent to receiving electronic communications from us including notices about applicable fees and charges, transactional information, and other information concerning or related to the Services. You agree that any notices, agreements, disclosures, or other communications that we send to you electronically will satisfy any legal communication requirements, including that such communications be in writing.
- Any failure to act by us with respect to a breach of these Terms by You or others does not constitute a waiver and will not limit our rights with respect to such breach or any subsequent breaches. These Terms are personal to you and may not be assigned or transferred for any reason whatsoever without our prior written consent and any action or conduct in violation of the foregoing will be void and without effect. We expressly reserve the right to assign the Services and to delegate any of its obligations hereunder.
- Any notices, including information that our Services may infringe any intellectual property, copyright, must be sent to help@summaryai.app
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